That’s where “pre-boarding” comes into play.
Pre-boarding is the period of time between a job
applicant signing their offer letter and their first day
on the job. Shipping them a company laptop, setting
up their email address, sharing your employee
handbook, and collecting personal information
are all steps you might consider adding to your
own employee pre-boarding program. If you have a
learning management system (LMS), you might want
to consider assigning employees training sessions
to complete before their first day—just know you
might have to compensate them for this time.
You might also want to ask employees to fill out
required paperwork before their first-day orientation.
You can find critical HR compliance and tax
documents you’ll need new hires to sign in this
toolkit from Namely.
3. eSignature
Paperwork is unavoidable during new hire
onboarding, but done right with eSignature, it can
be quick and painless. Pick a people operations
platform, like Namely, that enables your employees
to view, edit, and submit critical pre-hire documents
all from the comfort of their own home.
Namely’s powerful integration with eSignature
makes it easy for new hires to sign company
handbooks, I-9s, nondisclosure agreements, W-4s,
and more. Plus, those documents are stored within
Namely so you can meet record-keeping obligations
and keep everything in one secure place. No file
cabinets needed.
4. Benefits
Partner with a benefits provider that lets your
new employees view and enroll in your plans
completely online. Namely’s benefits enrollment
wizard makes it easy for new hires to evaluate
your plans side-by-side and select the healthcare
plan best suited for their needs, as well as opt
into voluntary benefits. They can also use the tool
to update their voluntary benefits at any time, like
changing contribution amounts to health savings
accounts or commuter benefits, or adding or
editing a beneficiary.
Namely’s simple, intuitive technology helps
make employees completely self-sufficient
when it comes to enrolling in benefits. Plus, it’s
100% paperless. Employee’s elections will flow
seamlessly into Namely Payroll so you don’t have
to worry about transferring data via spreadsheets
and potential human error.
That saves your team time and effort, so they
can focus on other parts of the onboarding
experience.
Even though you’re shaking things up by making
your onboarding process remote, don’t forget
to stay true to your brand and culture. Make the
most of the situation and set your new hires up
for a long, successful career at your company.
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